DUST2021, as a hybrid meeting, has to get around 2 impervious obstacles: difference in time zone, and internet line speed. To do this, the Organising Committee decided that:
– onsite oral presentations will be recorded; they will be posted on a website in a few hours;
– online oral presentations must be prerecorded and will be projected onsite;
– poster presentations will be included in the oral session as “short talk”.
Remote presenters must email their recorded presentations to presentations[at]atmodust.net no later than 1st October. If the file size is >10Mb, to avoid possible server antispam action, please email the link to your presentation by Dropbox, Drive or WeTransfer.
Remote presenters should stay in the virtual room during their presentation for answering to questions. If the time zone prevents the presence, questions will be emailed and presenter answers/replies will be posted on YouTube DUST channel.
The oral presentation is 20-minute-long (discussion included) and is identified with a code number which indicates the corresponding session and position in the programme.
We will use ZOOM client. You can connect the ZOOM Meeting by their software or by your web browser. Click here for downloading information.
We strongly recommend to give a look at the following 2 videos to learn how to manage the client: ********* HOW TO JOIN ZOOM *********
INSTRUCTIONS & TIPS FOR ORAL PRESENTATIONS
Prepare your oral presentation
PowerPoint Instructions – We recommend you to save your PowerPoint presentation using PPT format instead of PPS.
Pictures – JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
TIP: Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are useless and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
Videos – If your presentation embeds a video, please test it with the on-site PC several hours before your presentation. Videos that require additional reading or projection equipment will be not accepted.
TIP: Generally, the MPEG-1 format should work with no difficulties.
Fonts – Only fonts that are included in the basic installation of MS-Windows will be available. Use of other fonts not included in Windows can cause wrong layout/style of your presentation. We suggest the following fonts: Arial, Times New Roman, Tahoma. If you need to use different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation (File menu >> Save As >> Tools menu >> Embed True Type Fonts).
Submit your presentation – File name of your presentation will be emailed you.
Onsite participants should register their presentation on a USB flash disk and come to the Information Desk at least 2 hours before the session.When your session is over, your presentation will be deleted from the computer. No copies will be made.
Online participants should email (presentation[at]atmodust.net) their presentation before 1st October.
INSTRUCTIONS FOR POSTER PRESENTATIONS
There will not be a classical poster session but poster presentations will be included in the oral session as “short talk” – 5 minutes long. At the end of each presentation, there will be time (2′) for questions. Rules are the same as for oral sessions.
Prepare your poster in PPT and, if you can, test it on different machines. It is advisable to have a page with a whole poster and other 5 slides: Introduction, Procedures, Results, Interpretation, Conclusions. You can also prepare your presentation as PDF.
Tips for Preparing Posters
Accuracy, efficiency, and ease of communication should be the main criteria in designing a poster. Join these criteria together with aesthetic appeal and attention grabbers to capture readers’ attention.
There are a few rules for preparing posters. The following suggestions will help to produce a poster that people will read and possibly remember:
– Use graphs instead of tables, tables instead of lists, lists instead of text. Posters full of text is not attractive.
– Be creative. A good large colour photograph frequently adds greatly to a poster.
– It is advisable to separate clearly the poster parts: Introduction, Procedures, Results, Interpretation, Conclusions.
– Minimize abbreviations because it is difficult to remember three or more abbreviations (other than standard ones) when reading a poster.
